Community Development - Special Event Permits
In response to COVID-19:
Update: August 13, 2020
Please know Pitkin County Community Development staff along with Pitkin County Public Health staff are diligently working together to ensure all Applicants requesting a special event in 2020 have a safe special event.
If Applicants have questions about group sizes, special event categories/guidance, COVID-19 safety measures for special events, business safety plans, and event safety plans, please visit Pitkin County Public Health's COVID-19 Response + Recovery website: https://covid19.pitkincounty.com/business-resources/#sector-guidelines and scroll down to the "Events" Section.
If Applicants have further inquiries please contact Pitkin County Public Health at: firstname.lastname@example.org and email@example.com or call 970-963-3670.
An Applicant may be able to reschedule the Special Event. In order to reschedule a Special Event the Applicant should submit an online Special Event Application 90 days prior to the proposed special event date(s). Again, as specified before, although an online Special Events Application may be filled out the event could still be canceled if the Public Health Order extends or COVID-19 cases increase.
Special Event Permit Application Process
Pitkin County requires a Special Event Permit for special events held within the County which includes any organized activity involving the use of, or having impact upon, public property, public facilities, parks, sidewalks, roads or the temporary use of private property in a manner that varies from its current land use.
Applicants are required to create an account and sign in to the Special Event Permit Application at least 90 days prior to the event, in order to save, view and edit applications. It is recommended that Applicants read through the Special Event Permit Guide to answer any questions they may have regarding their event, and determine what necessary materials are to be submitted with their application.
After uploading the necessary documents and information to the application, it will be reviewed, additional information will be collected and then sent out for referral to applicable agencies. You will be notified if your event qualifies for a permit and/or whether it requires additional permits, information, and/or a meeting with the Special Event Committee. The Special Event Committee is made up of County agencies involved in the permitting process or whose resources may be impacted by the event.
Permit fees vary and will be assessed according to the scope and scale of the event. The average event permit fee is typically billed for two hours at $325 per hour. Applicants will be sent an invoice and payment must be received before the permit is issued.
It is our goal to assist event organizers in planning safe and fun events that have no negative impact on the community and public resources.
Liability insurance coverage must be provided for Special Events. If your event includes alcohol, liquor liability coverage must also be included. Commercial general liability insurance is required in the following minimum amounts: $1,000,000 each occurrence; $2,000,000 aggregate.
At least one week prior to the event, a certificate of insurance must be submitted to the County. The certificate shall name Pitkin County as an additional insured, coverage must be maintained for the duration of the event including set up and dismantle dates. Please include the following on the Certificate of Insurance: Pitkin County 530 E. Main Street Aspen, CO 81611.
Special Event Liquor Permits
If you are planning a public event that includes either serving of alcohol or selling of alcohol, it requires issuance of a Special Event Liquor Permit which is approved and issued by the Pitkin County Board of County Commissioners. Submit a completed Colorado Department of Revenue Form DR 8439 and supporting documents to the County Clerk firstname.lastname@example.org. Visit the Board of County Commissioners page for more details about the application process.
for Food Permits - If food is present/served at your event the Applicant needs to contact Colorado Department of Public Health & Environment (CDPHE) at 303-692-3645, option #1. The Applicant should ask if the Temporary Event Food Service Application form and/or Commissary Agreement form need to be filled out or not. Also, if the Applicant has questions on if they or the food vendor needs to fill out the form(s), they should also ask CDPHE. When the form(s) are ready to be submitted, turn them into email@example.com at least 10 working days prior to the event.
Any temporary structure, other than a tent or membrane structure, that covers an area in excess of 120 square feet that is used or intended to be used for the gathering together of 10 or more persons requires a Building Permit. There is a $150 fee for Tent Permits. Click here for Building Permit information.
Events that wish to make use of Pitkin County Open Space and Trails require a separate permit. Access the Open Space and Trails application.
Additionally, the City of Aspen, and the Town of Snowmass Village, will also need to independently issue Special Event Permits, if the event falls within each of those respective jurisdictions.
For Special Events
970-429-6198 or 970-429-6108
Community Development Office
530 E. Main St, Suite 205
Aspen, CO 81611
Note: for Food Permits - If food is present/served at your event the Applicant needs to contact Colorado Department of Public Health & Environment (CDPHE) at 303-692-3645, option #1. The Applicant should ask if the Temporary Event Food Service Application form and/or Commissary Agreement form need to be filled out or not. Also, if the Applicant has questions on if they or the food vendor needs to fill out the form(s), they should also ask CDPHE. When the form(s) are ready to be submitted, turn them into firstname.lastname@example.org at least 10 days prior to the event.