Whether it’s a multi-day cycling race, winter sports competition or private wedding at a rented home, Special Events leave a footprint on our community and resources.  If an event you are planning impacts county roads or property or takes place on private property in a manner that varies from its current zoned use, then you must apply for a Pitkin County Special Event Permit.

Things to know before you apply: 

-Special Events include but are not limited to organized events such as athletic competitions, musical concerts, festivals, fundraisers, trade shows, corporate retreats, weddings, or similar types of group gatherings.

-Permit applications are due 90 days in advance to ensure that demands for public facilities and services do not exceed the level of service that is normally provided.

-Private properties may accommodate no more than three (3) Special Events per calendar year unless the events are non-commercial and hosted by the property owner for their own personal use. 

-Liability Insurance must be provided for Special Events and Pitkin County named as an additionally insured on the policy certificate. 

-Special Events must be generally compatible with neighboring land uses, reasonably suitable for the neighborhood in which they take place, and must not become a public nuisance.

-Additional permits for Trail Use, Alcohol Service, Food Preparation and Temporary Structures/Tents may also be required. 

-Private and/or non-profit events that have no commercial component and are hosted on private property where attendees are not charged an admission fee may be exempt from the requirement to gain a Special Event Permit if certain conditions are met.

Special Event Permit Applications

Applicants are required to create an account in SAGES and sign in to the Special Event Permit Portal in order to save, view and edit applications. Prior to submission, it is recommended that applicants read through the Special Event Permit Guide (PDF) to help determine what information needs to be included in the application and answer any questions regarding required documents and strategic plans. 

After uploading the necessary documents and information to the application, it will be reviewed by staff. Additional information will be collected and then sent out for referral to applicable agencies. Applicants will be notified if the event qualifies for a permit and/or whether it requires additional permits, information, and/or a meeting with the Special Event Committee. 

Minor events are typically billed at $650 and major/multi-day events at $1300. Applicants will be sent an invoice and payment must be received before the permit is issued.