Application Process

Grant Application Instructions


Please refer to the 2021 Grant Guidelines for more details. Partnership grants of 3 years, based on committee review, will be offered to both CNP and HHS agencies, as well as annual grant funding.

Application


Both Community Non-Profits (CNP) and Health and Human Services (HHS) will be using the same application. HHS agencies requesting City of Aspen HHS funding will complete the last page of the grant application OR Mid-Year Report.

**IMPORTANT: Please make sure to download and save as before entering information.**



Submitting the Application - Electronic ONLY


Applicants are required to submit their application electronically with the appendices attached to hcf@pitkincounty.com. We will not be accepting printed copies this year.


Deadline


The deadline for 2021 applications is August 3, 2020, at 4:00 PM. 

Application Evaluation Process


Staff will screen each application for completeness. Accepted applications will be forwarded to the Citizen Grant Review Committee (CGRC), a board appointed volunteer citizen group.

Funding Recommendations


The CGRC mission is to make funding recommendations to the Board that reflect the intention of the November 2018 ballot question, which renewed and increased a special health & human services and community non-profit fund with property tax dollars.

Scoring Criteria


The Citizen Grant Review Committee scores each application, based on the following criteria:
  1. Application is complete, clear and concise. **Consider using a program to check grammar and spelling.
  2. Fulfills the intent of the ballot language and a Community Goal
  3. Services address essential community need
  4. Serves people who live and/or work in Pitkin County
  5. Does not duplicate existing services or programs
  6. Collaborates and partners with other agencies
  7. Clearly demonstrates an appropriate need for public funding
  8. Demonstrates financial stability and presents accurate budgets and financial reports
  9. If request exceeds $10,000, identifies an outcomes-based performance plan (performance measures)
  10. Identifies other funding partners
  11. Agency has a track record of successful service

2021 Grant Cycle


 Date Cycle Stage
June 1 2021 Grant Application & 2020 Mid-Year Report Available Online
August 3
2021 Grant Application & Mid-Year Report Due
September / October Grant Application Review
October / November
Funding recommendations presented to the Board of County Commissioners
December Pitkin County budget approved
January Grant contracts signed
January 31 Year-end performance measure reports due
By March 31 Grant checks mailed